Record integrity is maintained by restricting records creation and modification access to employees within each functional area. Access to records correspond with the employee’s job duties and are approved by the employee’s immediate supervisor and the respective functional lead.
Student transcripts are created by computer programs which process faculty grade rolls. Student transcripts may only be modified by the instructor submitting an official request to the appropriate Dean. Transcript modifications can be performed only by specific personnel within the Registrar’s office.
Student record retention is governed by the guidelines of the Alabama State Records Manual, developed by the Functional Analysis and Records Disposition Authority of the Alabama Department of Archives and History (ADAH) for all state agency records, including colleges and universities.
Records are identified by record type and assigned a retention period, after which they may be destroyed. Northeast retains student records for periods which meet or exceed the minimum periods specified in the manual. Non-permanent, paper records are physically stored in filing cabinets within each functional area for the retention period or longer. Electronic versions of the files are maintained on computer for periods exceeding the guidelines.